ICOMOS-USA seeks a Development and Events Coordinator to join our administrative team. This role is intended to be full-time (40 hours/week) covering both Development and Events. However, part-time opportunities (20 hours/week) are available for applicants interested in either Development or Events. The successful candidate will be responsible for overseeing our development efforts including annual giving, grant writing, and donor database, as well as the planning and execution of annual events, including our annual Conference and Symposium, Celebration of World Heritage, and Annual Meeting, and our bimonthly World Heritage Webinars.
About ICOMOS-USA
The United States National Committee of the International Council on Monuments and Sites (ICOMOS-USA) is part of the worldwide ICOMOS network of people, institutions, government agencies, and private corporations who support the conservation of the world’s heritage. For over 50 years, ICOMOS-USA has worked to deliver the best of international historic preservation and heritage conservation work to the U.S. domestic preservation dialogue, while sharing and interpreting for the world the unique American historic preservation system.
As the only U.S. professional preservation organization with a global focus, ICOMOS-USA is the gateway for U.S. professionals to participate in worldwide heritage conservation. With over 700 members, ICOMOS-USA promotes strong ties between national, regional, private, and governmental organizations within the U.S. and the international preservation community.
ICOMOS-USA, along with our supporting organization, World Heritage USA, guides and promotes activities through an extensive membership network of preservation professionals, institutions, and organizations, including specialized scientific committees. ICOMOS-USA also organizes an annual international scientific symposium, an international intern exchange program, and occasional special training courses and workshops.
ICOMOS-USA is a private, non-profit, non-governmental organization with 501(c)(3) status.
Responsibilities
The Development and Events Coordinator will split their time between development and fundraising, and event planning and execution.
Development
Grant Research and Writing (25% of time)
- Research prospective grant opportunities, both federal and private, to fund our various programs including Events, International Exchange, Programs, and Capacity Building.
- Work alongside the Board of Trustees, the Treasurer, the Development Chair, and the Director of Operations to develop budgets and proposals for successful grant applications
- Identify and maintain a running list of prospective grant opportunities and their status to report to the Development Chair on a regular basis
Annual Giving (15% of time)
- Works closely with the Development Chair to maximize our annual giving fundraising efforts
- Works closely with the Director of Operations to manage the donor database via our CRM program in order to maintain accurate records and accounting
- Manages the development and execution of follow up communications with donors on small- and large-scale donations
- Manages End of Year giving campaigns
- Works closely with the Programs Coordinator on the IEP annual fundraiser
Events
Annual Conference and Symposium (25% of time)
- Oversee the coordination and execution of the Annual Conference and Symposium
- Handle venue bookings, catering, tours, transportation, and other logistical needs as they arise
- Manages registration via our CRM program, including emails to registrants communicating vital information
- Work with Symposium Chair to coordinate speakers, presentations, and follow up
- Work closely with Director of Operations on event budget, including sponsorship
- Work with Communications Committee, and Communications Manager, to develop and disperse event materials including invitations, promotions, publications, and follow up
Celebration of World Heritage (20% of time)
- Oversee the coordination and execution of the Celebration of World Heritage annual gala fundraiser
- Works closely with the Development Chair to seek out sponsorship opportunities from both corporations and individuals; develop a sponsorship program to maximize fundraising efforts
- Works closely with the Development Chair and Director of Operations on event budget and follow up with sponsors, attendees, and VIPs
- Handle venue bookings, catering, A/V coordination, and other logistical needs as they arise
- Manages registration via our CRM program, including emails to registrants communicating vital information
Annual Meeting (10% of time)
- Works closely with Director of Operations and Nominating Committee to plan and execute the Annual Membership Meeting, either in person or via Zoom
Digital Programming (5% of time)
- Works closely with Programs Manager to plan and execute bi-monthly webinars featuring World Heritage Sites, NPS Sites, and leaders in relevant fields of interest
- Works closely with Programs Manager and Emerging Professionals Committee to plan and execute digital programs for Emerging Professionals, including training Programs, networking events, and more
Desired Skills
The ideal candidate will have experience working with:
- Nonprofit development
- CRM databases (NEON CRM preferred)
- Successful grant writing experience
- Experience with social media fundraising
- Nonprofit events including conferences and symposia
- Zoom webinars
- Gala fundraisers
- CRM registration platforms (NEON CRM preferred, but training will be provided as needed)
Position Details
- The rate of pay is $28/hour with an expected start date in July 2024.
- The position is a full-time position for 40 hours/week, however applicants interested in covering either Development or Events are welcome to apply for a part-time position (20 hours/week). Note: If you are applying for this role as a part-time applicant, please indicate this in the subject line of your email.
- Full-time benefits include 11 Paid Holidays and 10 days of annual leave, which increases to 15 days of annual leave in the second year of employment.
- This position is fully remote, but the applicant will be expected to attend at least one event per year in person.
- Applicants must be authorized to work in the U.S. and must have a U.S. address for payroll. Foreign residency is possible but successful candidate(s) must be able to attend meetings during regular working hours (approximately 9 am – 5 pm EST).
To apply for this position, please send your resume and cover letter to manager@worldheritageusa.org with the subject line “Development and Events Coordinator Application.” Note: If you are applying for this role as a part-time applicant, please indicate this in the subject line of your email (i.e. “Part Time Development Coordinator Application.”
We encourage all interested applicants to apply. The deadline for applications is July 1, 2024.